What is how to recall email in outlook?

Recalling Emails in Outlook

Outlook offers a feature to attempt to recall (or replace) an email after it has been sent. However, its success depends heavily on several factors.

Conditions for a Successful Recall:

Recipient's Outlook Environment: The recipient must be using Microsoft Outlook (desktop version, connected to an Exchange server or Microsoft 365 account) for the recall to potentially work. It won't work if the recipient is using a different email client (Gmail, Yahoo, etc.) or accessing their Outlook account via a web browser.
Same Organization: Ideally, both you and the recipient should be within the same Exchange organization. This significantly increases the chance of success.
Recipient Hasn't Read the Message: If the recipient has already opened the email, the recall will almost certainly fail. Even if it appears to work, the recipient will still see the original message in their inbox, along with a notification that you tried to recall it.
No Rules Moving the Message: If the recipient has an Outlook rule that moved the message out of their inbox to a different folder, the recall will likely fail.

How to Attempt a Recall:

Open the Sent Email: Go to your "Sent Items" folder and open the email you want to recall.
Access the Recall Feature:
- Classic Ribbon: In the "Message" tab, look for the "Actions" menu. Click it and choose "Recall This Message..."
- Simplified Ribbon: Click the three dots (...) for "More actions" in the ribbon, then choose "Actions" and "Recall This Message..."
Choose an Option:
- Delete unread copies of this message: This attempts to delete the email from the recipient's inbox if they haven't read it yet.
- Delete unread copies and replace with a new message: This allows you to send a new, corrected version of the email. The original will be deleted (if unread), and the new message will take its place.
Notification: Check the box "Tell me if recall succeeds or fails for each recipient" to receive a notification about the recall attempt.
Send the Recall: Click "OK" to initiate the recall process. If you chose to replace the message, a new email window will open with the original content. Make your changes and send the updated email.

Important Considerations:

Recall is Not Guaranteed: Even under ideal conditions, recall isn't always successful. It's best to be careful before sending emails in the first place.
Recipient Notification: Even if the recall fails, the recipient will likely see a notification that you attempted to recall the message. This might draw more attention to the original email than if you had simply left it alone.
Time Sensitivity: The sooner you attempt a recall after sending the email, the better your chances of success.

Here's a breakdown of key topics in links:

Understanding <a href="https://www.wikiwhat.page/kavramlar/Outlook%20Recall%20Conditions">Outlook Recall Conditions</a> is crucial.
The process to <a href="https://www.wikiwhat.page/kavramlar/Access%20Recall%20Feature">Access Recall Feature</a> varies slightly depending on your Outlook version.
Choosing the right <a href="https://www.wikiwhat.page/kavramlar/Recall%20Options">Recall Options</a> is important.
Knowing the <a href="https://www.wikiwhat.page/kavramlar/Limitations%20of%20Recall">Limitations of Recall</a> will manage your expectations.